Charter Bus Prices in Midland
Need an instant estimate on your next charter bus rental in Midland? Call our team anytime at 432-319-5160! We’ll provide you with a fast, accurate quote in under 30 seconds. You’ll know exactly what it will cost to rent a bus before you commit. It’s that simple!
Whether you’re heading to a corporate event, planning a wedding, coordinating a school trip, or organizing a game day outing, we make it easy to get the transportation you need at a price you can afford. We’ve handled trips of every size and type across Midland, Odessa, and the entire Permian Basin region—including oilfield crew shuttles, airport transfers to MAF, and local service to venues like the Bush Convention Center and Scharbauer Sports Complex.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Midland?
The cost of renting a charter bus in Midland typically ranges from $1,300 to $4,000+ for multi-day or longer-distance trips. Local, single-day charters usually fall between $1,500 and $3,500 depending on mileage, duration, and vehicle type. Minibuses are generally less expensive, with rates starting around $1,200–$2,500 for shorter local service. All pricing is customized based on your exact itinerary, so the best way to get an accurate figure is to call our team with your trip details. We’ll give you a fast quote in about 30 seconds and break down every cost upfront.
What Factors Influence Charter Bus Prices in Midland?
Several key factors affect the final price of your charter bus rental in Midland:
- Travel Dates: Peak demand periods—such as spring break, summer wedding season, or major event weekends like West Texas Oil & Gas Conventions and PBR events at the Horseshoe Arena—can increase rates due to limited availability.
- Trip Duration & Mileage: Longer trips covering more miles will cost more than short local transfers. Multi-day itineraries incur additional charges for driver lodging and per diem.
- Vehicle Type & Size: Full-size 56-passenger motorcoaches are more expensive than smaller 18-, 20-, or 25-seat minibuses. However, larger buses may be more cost-effective per passenger if you have a big group.
- Number of Buses Needed: If your group requires multiple vehicles (e.g., a fleet of minibuses for a wedding shuttle), the total cost will reflect each unit rented.
- Pickup Location: Trips starting outside major metro areas like Midland-Odessa may include an extra fee to cover “deadhead” mileage—the distance the bus travels empty to reach your departure point.
- Special Requests: Upgrading to a newer model with premium amenities (leather seats, Wi-Fi, power outlets) can add to the base rate.
Sample Trip Pricing Examples
It’s almost the end of the school year, and you want to take your students on a field trip to San Angelo to visit the San Angelo Museum of Fine Arts and Fort Concho National Historic Landmark. You’ll leave Midland on Wednesday morning, spend one night in San Angelo, and return home Thursday evening. You have 50 students and chaperones attending, so you’ll need one full-size charter bus. Here’s how much it would cost to rent a bus for this school field trip:
- Bus Type: 56-passenger charter bus
- Pickup location: Midland High School, 906 W Illinois Ave, Midland, TX 79701
- Destination: San Angelo Museum of Fine Arts, 1 Love St, San Angelo, TX 76903
- Departure date/time: Wednesday, May 15 at 8:00 AM
- Return date/time: Thursday, May 16 at 6:00 PM
- Total trip duration: 2 days
- Total mileage: 244 miles round trip
Quote: $2,800 ($1,400 per day)
This price includes the bus rental, driver’s fee, and mileage. Additional expenses like tolls, parking fees, and driver’s hotel room are not included in this quote.
Example #1
Your company is hosting a corporate retreat at the Odessa Marriott Hotel & Conference Center, and you need to transport 40 employees from your Midland office to the venue. The event lasts two days, with attendees staying overnight in Odessa. You’ll need one charter bus to shuttle everyone to and from the retreat. Here’s how much it would cost to rent a bus for this corporate event:
- Bus Type: 56-passenger charter bus
- Pickup location: Midland office, 500 W Texas Ave, Midland, TX 79701
- Destination: Odessa Marriott Hotel & Conference Center, 305 E 5th St, Odessa, TX 79761
- Departure date/time: Monday, June 10 at 9:00 AM
- Return date/time: Tuesday, June 11 at 5:00 PM
- Total trip duration: 2 days
- Total mileage: 44 miles round trip
Quote: $2,600 ($1,300 per day)
This price covers the bus rental, driver’s fee, and mileage. Additional costs such as tolls, parking fees, and the driver’s hotel room are not included in this quote.
Example #2
You’re getting married at the Petroleum Club of Midland and need a shuttle service to transport guests between their hotel and the venue. The wedding takes place on a Saturday evening, with two trips scheduled: one to bring guests to the ceremony and another to return them to the hotel afterward. You’ll need a minibus to accommodate up to 25 passengers per trip. Here’s how much it would cost to rent a minibus for this wedding shuttle service:
- Bus Type: 25-passenger minibus
- Pickup location: DoubleTree by Hilton Hotel Midland Plaza, 117 W Wall St, Midland, TX 79701
- Destination: Petroleum Club of Midland, 501 W Wall St #1400, Midland, TX 79701
- Date: Saturday, September 14
- Total trip duration: 6 hours
Quote: $1,700
This price includes the minibus rental and driver’s fee. Additional expenses like tolls and parking fees are not included in this quote.
Example #3
A local church group is planning a weekend retreat to Dallas and needs reliable transportation for its members. The group consists of 30 people, requiring a minibus for the journey. The trip will last three days, with the bus staying in Dallas for the duration of the retreat. Here’s how much it would cost to rent a minibus for this church retreat:
- Bus Type: 25-passenger minibus
- Pickup location: Church address, Midland, TX
- Destination: Retreat center, Dallas, TX
- Departure date/time: Friday, August 2 at 12:00 PM
- Return date/time: Sunday, August 4 at 4:00 PM
- Total trip duration: 3 days
- Total mileage: 700 miles round trip
Quote: $4,500 ($1,500 per day)
This price covers the minibus rental, driver’s fee, and mileage. Additional expenses like tolls, parking fees, and the driver’s hotel room are not included in this quote.
Example #4
A high school basketball team needs transportation to a tournament in Lubbock. The team includes players, coaches, and equipment, requiring a full-size charter bus. The trip will span two days, with the bus remaining in Lubbock overnight. Here’s how much it would cost to rent a charter bus for this sports team travel:
- Bus Type: 56-passenger charter bus
- Pickup location: High school address, Midland, TX
- Destination: Tournament venue, Lubbock, TX
- Departure date/time: Friday, July 19 at 7:00 AM
- Return date/time: Saturday, July 20 at 8:00 PM
- Total trip duration: 2 days
- Total mileage: 320 miles round trip
Quote: $3,000 ($1,500 per day)
This price includes the charter bus rental, driver’s fee, and mileage. Additional costs such as tolls, parking fees, and the driver’s hotel room are not included in this quote.
Example #5
An oil and gas company requires daily shuttle service for its workers traveling between Midland and job sites near Pecos. The company needs a 56-passenger charter bus to run a 5-day-a-week schedule for one month. Here’s how much it would cost to rent a charter bus for this oilfield crew shuttle:
- Bus Type: 56-passenger charter bus
- Route: Midland, TX to Pecos, TX (75 miles one way, 150 miles round trip)
- Schedule: Monday through Friday, 5 days per week
- Duration: 1 month (4 weeks)
- Total trips: 20 round trips per month
- Total monthly mileage: 3,000 miles
Quote: $22,000 per month ($1,100 per day)
This price includes the charter bus rental, driver’s fee, and mileage. Additional expenses like tolls and parking fees are not included in this quote.
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